We’ve likely all had to get used to a new way of working recently and we’ve had to adapt a lot about our working habits, especially when it comes to communication and teamwork.
We want to help teams avoid some of the common pitfalls that have arisen when attempting to work remotely. We’ve put together some of our top tips for agile working, in terms of how you can adapt to this situation, but also how your technology can help. At YTL we understand that this new way of working can seem daunting at first, but with teamwork and the right technology it can become simple.
Create a designated workspace
It’s much easier for your personal life to creep in when you work from home. From household chores to family and pets, there will be many things that vie for your attention. This is why it’s important to have a designated workspace; one that is comfortable, allows you to focus and a place you can leave at the end of the day. Your workspace should be in a room that is without distractions and contains all the tools that you need to work.
If you are still struggling to find the right workspace, consider taking advantage of mobile technology. Combined with a unified communication service such as UC Cloud, your mobile phone can allow you to turn any room into a fully-fledged home office.
Use the right technology
Having the right technology at home will ensure you are on the right path to working at your best. It’s worth investing in the technology that helps that your business operates as usual, no matter where you decide to work from. Having uninterrupted access to communication tools such as video conferencing and instant messaging through to business analytics and file sharing is a must for workers.
We offer a range of flexible working solutions for teams, from our Cloud Phone Systems that only require an internet connection and a handset to work at their best, to UC Cloud that keeps all of your communication tools in one accessible dashboard.
Broadband is another essential when it comes to home working. If your home connection is slow, then you will never be able to communicate at your best. A dedicated busines broadband connection will allow you to video conference for as long as you like.
Try Unified Communications
A solution that has taken the world of remote working by storm, UC services were already on the rise before the shift to agile working occurred and for good reason. They allow businesses to access every tool for communication that you’d expect from the office whilst working from home. Get in touch with colleagues using instant messaging, share files to make sure gets done in an efficient way or host video calls with multiple colleagues. This is the ultimate hub for business productivity.
Unified communications services such as our own UC Cloud systems can be accessed on any device of your choice, and even through your internet browser. They integrate effectively with all of your existing customer databases and productivity tools, making communications simple even once you’re back in the office.
Structure the approach to your day
Plan out your day so that you do not lose sight of deadlines that you have to meet. Working from home can break your usual routine; having a schedule will help you stay motivated and productive throughout the day. This is another area where your technology can help. Our UC Cloud service integrate with the scheduling tools you likely already use, such as Microsoft Outlook, so you and your team can always keep track of each other’s time.
Keep in regular contact with colleagues
Working from home for sustained periods can bring feelings of isolation and it’s easy to lose touch with colleagues. Use chat and conferencing tools to keep them in the loop, find out how joint projects are progressing and simply have a chat. Communication can be the key to improve productivity and isolation.
All of our communication services are designed around keeping teams connected so we understand how vital this point is. Whether you are hosting companywide meetings or just speaking to one or two colleagues, staying in touch is critical to business success.
We’re here to help
You and your team are never in it alone. At YTL our support specialists are always happy to work with you and offer our support. Whether you need help with installations, maintenance or just a bit of advice about your business communications, our team are always on standby to help. Get in touch today to find out more by giving us a call at 01924 249 499.